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Constitution/By-Laws
Section 2. The booster club shall conduct an annual enrollment of members, but may admit persons to membership at any time. Section 3. Each member of this booster club shall pay such annual dues to said organization as may be prescribed by the organization. The amount of such dues shall be used entirely to promote the said organization. Section 4. The amount of such annual dues will be set by the executive board members at the first annual meeting. Section 2. Officers and their election: New Officers shall assume their official duties after the baseball booster club banquet or following the close of the last meeting of the baseball season, whichever comes first, and shall serve for a term of one year. All outgoing officers shall prepare and relinquish all records pertaining to their office at this time. Section 3. Nominating Committee: The nominating committee shall nominate an eligible person for each office to be filled and report it's nominees at the regular meeting in April at which time additional nominations may be made from the floor. Only those persons who have signified their consent to serve, if elected, shall be nominated for or elected to such office. Article VII - DUTIES OF OFFICERS Section 2. First Vice President shall act as an aide to the President, performing all duties of that office in the absence of the President. The First Vice President shall serve as Fundraising Chairman and know all the UIL qualifications pertaining to Fundraising, seek approval from the President on all decisions pertaining to this office, keep accurate records of all expenses and profits and give a monthly report to the President prior to the monthly meeting. Section 3. Second Vice-President shall serve as Media Guide Chairman. It will be their responsibility to delegate work on the Media Guide, secure funds and keep complete records of ads placed in the guide, seek approval from the President on all decisions pertaining to this office, give a monthly report to the President prior to the monthly meeting and make sure Media Guides are present at all games. Section 4. Third Vice-President shall serve as FMHS Concession Chairman, their responsibility shall be to secure a list of parents (include as many as possible to voluntarily work in the concession stand at each game, to purchase food for the concession area, to keep accurate weekly records of all expenses and profits, seek approval from the President on all decisions pertaining to this office, give a report to the President prior to each monthly meeting, comply with all UIL and District restrictions concerning concessions. Section 5. Secretary shall record the minutes of all meetings of the organization, have a copy of the bylaws, maintain a membership list, and perform other duties as assigned by the President or association, seek approval from the President prior to each monthly meeting. Section 6. Treasurer shall have custody of all the funds of the organization, keep books of account and records including bank statements, receipts, budgets, invoices, paid receipts and cancelled checks for the previous two years and the current year, make disbursements as authorized by the President, Executive Board, or organization in accordance with the budget adopted by the organization, sign on bank accounts (two of three authorized signatures shall be required on all checks), present a financial statement at each monthly meeting, Executive Board meetings, and other times when requested by the organization or Executive Board, make a full report at the last meeting of the season and have copies available to the general membership, comply with all UIL regulations pertaining to financial reporting, seek approval from the President on all decisions pertaining to this office, give a report to the President prior to each monthly meeting. Section 2. Special meetings of the organization may be called by the President or by a majority of the Executive Board, two weeks notice having been given. Section 3. Majority of members shall constitute a quorum for the transaction of business in any meeting of the organization. Section 2. The duties of the Executive Board shall be to transact necessary business in the intervals between organization meetings and such other business as may be referred to it by the organization, create standing and special committees, approve the work plans of all officers and committee chairpersons, present a report at the regular meetings of the organization, appoint and auditing committee consisting of not less than three members at least 30 days before the annual meeting, to audit the Treasurer's accounts, to prepare and submit a budget for the year to the organization for adoption, approve routine bills within the limits of the budget; and, fill vacancies of officers and chairpersons. Section 3. Regular meetings of the Executive Board shall be held prior to each regular organization meeting, the time to be fixed by the board at it's first meeting of the year. A majority of the Executive Board members shall constitute a quorum. Special meetings of the Board may be cancelled by the President or a majority of the members of the Board five days notice being given Section 4. The Majority of activities supported by booster clubs are related to UIL activities. Since UIL rules regulate what UIL participants, sponsors and coaches may and may not accept, it is important that booster clubs are aware of these rules. The Executive Board shall be well informed of all UIL rules and regulations and comply as directed. Section 2. A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws only by a majority vote at a meeting of the organization, or by a two-thirds vote of the Executive Board. The requirement of adoption of a revised set of bylaws shall be the same as in the case of an amendment. |
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